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How Do I Cash Up?

To cash up the till...

Click Cash Up button at the top of the till screen.
Select Cash Up The Till from the drop down menu.

The first cashing up screen will then open up. This screen is to enter all the coins and notes in the Till and also the cheque and card payment amounts.

If you are prompted, Enter the Opening Float (FLEX should auto-populate with the closing float from the previous cash-up)
Enter any Additional Float which was added to the till during the day
Enter any Petty Cash taken out during the day if you have not already done so. (See How Do I Enter Petty Cash).
Count the Coins and Notes in the till and enter the amounts of each into Flex. The amount auto-populates in the right-hand third of the screen.
Count all other payment types (Cheques, Card Payments) and enter the amounts into Flex in the right-hand third of the screen.

After these details have been entered...

Click Next to go to the next page.

This will reconcile everything that has been entered. Discrepancies will show up in a red band. Amendments can be made to the Banking and Float - for example if you're not banking any cash today, change the To be banked (Cash) amount to zero and it will be automatically added to the closing float.

The Cashing Up Summary and/or Petty Cash reports can be printed from here. They are also available in the Reporting section of Business Intelligence.

When you are happy, press Save. It will askDo you want to lock the cashing up?

If you do lock, you will not be able to amend any of the transactions up until that point. If your amounts are incorrect and you need support on this, please call us on 0845 313 0233, but do not lock the cashing up record.

Example: You have sales at 9:15, 9:30 and 9:45. You cash-up at 10:00 then Lock the cashing up. These transactions cannot be cashed up again.

You have another sale at 10:01. This will go forward to the next cashing-up.

A second warning will come up telling you once locked, this cashing up record will no longer be editable. Are you sure you want to lock? Press Yes, Lock (or No, Cancel) and the cashing up is complete. Optinet Support are unable to rectify cashing up records once they have been locked!

To View Previous Records

Select "View Previous" from the Cash Up menu. The window below is displayed and a date can be selected. This brings up the "2 steps" window again. Records will only be shown here once they have been "Locked", and ReadOnly will appear at the top of the screen for reference.

To Print

The Cashing Up Summary can be printed through the Business Intelligence -> Reporting if users have access, or by going back into View Previous and pressing Print in the top-left corner.